Board Meeting Minutes
The Imperial Sovereign Empire of
Attendees Cris Cringle, Steve LaFata, Don Hilton, Joe Kunkel, Craig Van Deen, Michael Gaffney
Absentees Ron Caputo
Guests Michael Emery
¨ Call To Order: Meeting called to order at
¨ Meeting Minutes from October: Motion by Don to approve the minutes with second by Steve (passed).
¨ Treasures Report: Read by Cris: moved by Steve with second by Joe (passed). Checking: $753.19 Savings: $2002.36
Dues received $80.00 $25.00 from Rainbow Festival Tips and $1,550.00 for Hellfire Ball (This is H.O.W.).
¨ Grants: We will start looking into the writing of Grants to help out the Court financially.
¨ Leather Sock Hop: Great success and everyone had a wonderful time at The Eagle. We raised $1,061.00 in cash and estimated another $400.00 in donated toys. Don brought more toys to this board meeting so the total will be higher.
¨ Bios and Photos: Don, Cris and Ron need to submit their Bios
to Joseph for the website email Joseph at firstname.lastname@example.org. The photos have been taken for Craig and
¨ Gay Pride Floats or Cars: Joe gave me a catalog with ideas for floats to draw from. Michael Emery will check with some of his friends on cars to use. This will also be brought up to the General Membership for ideas. Keith from the Leatherlords is willing to help us with floats or a flatbed truck.
¨ Fundraising Worksheet: This was given approval and given to Joseph to add to our website.
¨ Pamphlets and Frames: Our handouts are being redone and should be available at the next function. We could start using our Sponsorship letter.
¨ Coronation Committees: We have begun setting up the following committees. A board member will head each committee with help from anyone else interested.
1. Hotel – Joe and John Nelson
2. Hospitality – Michael & Craig
3. Sponsorship – Steve
4. Set – Don
5. Program, ad sales, ticket sales and printing _
6. Protocol – (Joe asked to run & train us to take over ourselves)
7. Bus Tour –
We need to discuss ticket prices soon since we will add Pay-Pal to our website beginning January 1st. There would be one price online with an added $2.00 service charge to cover the cost, then a cost for those that purchase their tickets directly from one of the members directly.
In 2008 we will
discuss on moving our Coronation to the second week in May to avoid
¨ Coronation Voting: Voting for the new Emperor and Empress will be done by community vote this next year and be done one week prior to Coronation.
¨ Posters: Posters should be 12” x 18” the Christmas poster is already online on our website.
¨ Church Agreement: Craig was given the agreement for us to use the church for our meetings. He will sign and keep a copy for our records.
¨ Bestowing Titles: Joe has decided to move Ebony from Dame to Countess (with the withdrawal of Jasmeen) and put Regine in as Dame. This will be made official at the General Membership meeting today.
¨ Upcoming Events:
December: Winter Wonderland hosted by Count Cris Cringle formerly at Nu-Towne now to be presented at Cobalt on Saturday December 16th at . Ebony and Tiffany to help with the lineup.
January: Turnabout Show to be held on Saturday January 27th at Charlie’s. This will run from 7 – 9 with a suggested $5.00 cover charge. This will be hosted by Duchess Lady Joy.
Cupids on Fire at the Cash Inn February 10th. This event is hosted by Prince Royal Don Hilton
and Princess Royal
February: Empresses Ball ‘Mardi Gras Masquerade Ball. To be held on February 24 at the American Legion at 35th Ave and Thunderbird. This would be a state function and the cost will be $20-25 per ticket. Masks will either be for sale or included in the ticket price. Regine and Ashley will be working closely with Jennifer on this event. There will be 4 – 5 commands done that evening.
¨ Michael Emery has sent out an email with Entertainment Application for The Roadrunner Regional Rodeo to be held on January 12 – 14. We are looking into doing either a group number. Individuals can also sign up for the entertainment events on the 13th & 14th. Also looking into booth prices since ours was given to us last year.
Ads: Didn’t make it into
Gay Pride – April
¨ Adjourned: Motion by Cris second by Steve