Board Meeting Minutes
The Imperial Sovereign Empire of
Attendees Steve LaFata, Don Hilton, Joe Kunkel, Craig Van Deen, Michael Gaffney, Ron Caputo
Absentees Cris Cringle
Brumley, Liz St James (Mark),
¨ Call To Order: Meeting called to order at
¨ Meeting Minutes from October: Motion by Joe to approve the minutes with second by Steve (passed).
¨ Treasures Report: On hold until next meeting, Treasurer not present at this meeting. Prior report Checking: $753.19 Savings: $2002.36
Three new members mailed in checks and applications. Sylvia and Kelly each one year memberships ($100 each), Paul one month $10.00, Michael paid two months for dues.
Check from Leather Sock Hop was delivered to Sandy LaFrance to give to Leatherlords for $1,061.00. They were very happy with the money given from the Court.
¨ Grants: We will start looking into the writing of Grants to help out the Court financially after the first of the year.
¨ Winter Wonderland: Held at Kobalt, thank you so much for stepping up and helping the court by using your facility. This show was hosted by Count Cris and Countess Ebony and was a fantastic show. Everyone seemed to be having a wonderful time. We raised $1,760.00 for Phoenix Children’s Hospital. Congratulations to both Cris and Ebony.
¨ Bios: We still need a photo and biography for Cris Cringle.
¨ Gay Pride Parade Float or Convertibles: Ron mentioned that the parade again is free this year. Michael Emery is still checking into the use of convertibles for the Court. Updates to follow but we may look into sharing a truck or cars with either Flavaz or Heatstroke magazines.
¨ Pamphlets and Frames: Joseph Brumley has completed new information about the Court. They look very nice. The frame was for a copy of the poster to be placed so people can see that this event is sponsored by The Imperial Sovereign Empire of Arizona. Ron offered to work with Joe Kunkel on bids to print the pamphlets at a better cost to the Court. 5000 would cost approximately $259.00 plus shipping and be printed in color. We will also get bids for 1,000 and 2,500 from Ron
¨ Membership Drive: We have to keep trying to get people involved as members.
¨ Membership Update: Michael will be asking all members for update information including address, telephone, email addresses. This list will be emailed to each member as is only for member use, no one outside of the Court will have this list.
¨ Coronation Committees: We have begun setting up the following committees. A board member will head each committee with help from anyone else interested.
1. Hotel – Joe and John Nelson
2. Hospitality – Michael & Craig
3. Sponsorship – Steve
Set – Don (Ken Barker from
5. Program, ad sales, ticket sales and printing _
6. Protocol – (Joe asked John Nelson to be in charge and to train us to take over ourselves)
7. Bus Tour –
Joe has made up signup sheets for everyone to volunteer for. There are many committees and some that everyone will be helping with. There will be a mini-website within our own website for Coronation. This will be setup with Paypal so that out of state and in state individuals can get online to order tickets. This will give us a good idea on how many people plan to attend Coronation II. Paypal can also be used for membership renewals and new memberships. There is a per transaction fee when using Paypal or a percentage per transaction. This will be looked at closer in the future. We are planning to use the Phoenix Ballroom this year and possible the Crescent Room. Both are larger than last year’s venue. The Phoenix Ballroom holds approximated 250 – 300 people, the Crescent is much larger. Coronation will start on time this year whether everyone is ready or not. Joe and John Nelson will be meeting with the Hotel after the holidays. Room reservations may go directly to the hotel this year instead of through the reservation center.
¨ Coronation Committees Detail List:
¨ Coronation Voting: Voting
for the new Emperor and Empress will be done by community vote this next year
and be done one week prior to Coronation April 28th. This will be held at
¨ RoadRunner Regional Rodeo: To be held at Rawhide on the weekend of January 12th – 14th. Joe will submit the applications for booth and entertainment to Michael Butts. We have approved $50.00 for the booth rental for Saturday and Sunday (Steve proposed Joe second, passed). Saturday may be the whole Court involved doing a group number. Steve and Joe may perform on Sunday individually.
¨ Ads for Coronation: Need to go over what was approved from last month. We have paid for Southwest Leather Conference $75.00. Seattle’s Coronation just need the amount for the ad and Long Beach ad we have approved up to $100.00 without having to bring it to the Board.
¨ Paypal update: This has been set up on the Court’s website for the Empress’ Ball for February. We will see how this goes. Joe had already sent out prior emails to Cris and Joseph on how to view or pull up the information.
¨ Empress’ Ball:
Joe has made up signup sheets for people to volunteer for different
duties. Paypal is live for this event so
everyone needs to go to our website to purchase their tickets. There will only be 200 tickets sold for this
event. Advance prices are Single: $25.00
Couples: $40.00 at the door Singles: $30.00 and Couples: 45.00. There are 8 tables of eight and other tables
for standing. The Legion has donated the
hall and will have bartenders and waiters/waitresses. Tip well since these are volunteer positions
and no one gets paid. Easley’s is giving
the Court a discount and decorations for the event. We will have masks for sale for either $5.00
or $10.00. Jeff Muir has volunteered to
take care of the food and will have items that don’t require utensils. There will be silent auctions consisting of
wine, hotel stays, and other donated items from the community. Beth at Lomaki is helping out with the
centerpieces. Joe will have three command
performers for this night. Anita Richman,
¨ Publication of our Books in January: Once again we will be publishing our books in the local magazines showing what has been raised and where the money was disbursed. Cris will need to get the financials together for Steve so he can submit them. Most of the publications need this information by the 10th or 12th of the month.
¨ Church Agreement: Craig has signed this agreement and gave a copy to Tory at the Church. I was also given a copy for safekeeping.
¨ Upcoming Events:
January: Turnabout Shoe to be held on Saturday January 27th at Charlie’s. This will run from 7 – 9 with a suggested $5.00 cover charge. This will be hosted by Duchess Lady Joy.
Cupids on Fire at the Cash Inn February 10th. Prince Royal Don Hilton and Princess Royal
February: Empress’ Ball Mardi Gras Masquerade Ball. To be held on February 24 at the American Legion at 35th Ave and Thunderbird. Regine and Ashley will be working closely with Jennifer on this event. There will be 3 commands done that evening.
¨ Miss Gay Pride Pageant at Charlie’s: Both Jennifer and Steve were asked to perform. Claudia B won the title.
¨ Marquis – held a benefit at Charlie’s along with the American Express Gay group to raise money for Valley 1N10. Steve that everyone had fun and he performed.
Lafata has a new cell number
¨ Ron Caputo has given his resignation for both the Board and his Line Title. He will concentrate on his work. Best of luck to you Ron and thank you for all of your help.
¨ Community Events: We have added this to our website to link up with other organizations so we can go and see what they are doing and to possible help out.
¨ Valley 1N10: One Voice to hold a Net meet for coffee and tea on January 27th to meet other organizations in the city.
¨ Adjourned: Motion by Joe second by Don