MONTHLY BOARD OF DIRECTORS’ MEETING

MAY 18, 2008

 

         I.            Meeting called to order by President Steve LaFata at 1:05pm.

 

       II.            Steve LaFata welcomed everyone and called roll.  Cris Cringle is out due to illness.  All other members of the board here.

 

      III.            Minutes from April 2008 Meeting:

Joe made motion to approve minutes from Nov.  Craig Van Deen 2nd all approved and passed

 

   IV.            April’s Treasurer’s report given by Joe Kunkel who made the motion to accept. Don Hilton 2nd.  All approved.

 

     V.            Old Business:

·         Coronation 3 – Recap and Financials, The Monarchs reported on the wrap up for Coronation 3 which was a huge success.  There were things we can improve on and things we did right.  The Crowne Plaza was so pleased and Kara Mason can’t wait until next year.  Joe Kunkel presented the financials and was pleased to announce that The Imperial Court of Arizona, Inc. by Reign 3 is “solvent” as a corporation.

·         2007-2008 Financials – Are being prepped and ready for publication by the June meeting.

·         Audit Firm – After the mishap that took place during Coronation 3 with the “no show” of our auditor the audit contract will be placed out for bid starting in June 2008.  We should have all bids and a decision on a new firm by the September 2008 meeting.

·         Policy and Procedure Manual Committee – Gary and Justice will be wrapping up the P&P by the July meeting with a membership vote during the August meeting.

·         Protocol Manual Committee – Joe Kunkel aka Jennifer Carroll will be bringing this document to close by the August meeting for a membership vote in the September meeting.

·         Recap of Reign 2 – Emperor 2 Michael Gaffney and Empress 2 Julie Craig both gave great thanks and acknowledgement to all in the court and outside the court that help to make Reign 2 a wonderful year and a successful one.

 

 

 

 

 

   VI.            New Business:

·         Board Nominations to fill 3 open positions.  Nominations will be taken from the floor in the members’ meeting.

·         Move Money into CD for Scholarship Fund – Joe Kunkel made the motion to move $3,500 into a CD to seed the scholarship fund, Don Hilton 2nd.  Will bring to the floor in the general members’ meeting for approval.

·         Move Money into CD for Coronation 4 – Joe Kunkel made the motion to move $2,500 into a CD to seed Coronation 4, 2nd by Craig Van Deen.  Will bring to the floor in the general members’ meeting for approval.

·         Membership Dues – Reduce or Leave, Motion was made by Craig Van Deen to lower the monthly membership dues from $120 to $40 a year.  2nd by Mark Bohnenkamp.  It was discussed to have Resident Members Dues set at $40 annually, Senior Resident Members set at $30 annually, Associate Members set at $20 annually.  Honorary, Corporate and Business Members have no dues as of yet and were not discussed.  This met with Board approval and will be brought to the general membership for their approval in the 2pm meeting.

·         Investiture 3 – The new Emperor and Empress commented on Investiture to be held on May 31st at the Rock at 7pm.  They are already working on titles, graces and favors.  FOO is the word of the year standing for Fundraising, Opulence and Opportunity.  Joe Kunkel made the motion to set the budget limit for Investiture 3 at $1,500, 2nd by Don Hilton.  Board approved.

·         Imperial Salutations – The new Monarchs made the motion to award the bars and businesses within the realm Imperial Salutations (lesser titles) depending on what they help to raise while a benefit or fundraiser is held at their establishment, Joe Kunkel 2nd.  The monarchs presented the different monetary levels and the Imperial Salutations that will go with each level.  After discussion the board approved.

·         Approval of the PR’s for Reign 3 – In a closed door session for about 10 minutes the new Monarchs presented their choices for PR’s for Reign 3.  After debate between the monarchs and the board, both the Prince and Princess Royale (CJ Whitmer and JaGi) were approved.

 

  VII.            Open  Forum

·         No items were brought up in open forum.

 

VIII.            Adjourn – Mark Bohnenkamp made the motion to adjourn at 1:53pm, 2nd by Don Hilton.  Approved and adjourned for the final time in Fiscal Year 2007-2008.