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Board of Directors’ Meeting

Minutes from 10-14-07

 

         I.            Called to Order:          President Steve LaFata called to order at 1:03pm

 

       II.            Attending:                   Steve LaFata, Craig Van Deen, Michael Gaffney, Don Hilton, Cris Cringle, Joe                                                                                            Kunkel and Mark Bohnenkamp. 

Court Members Present:  Justice Prevails, Joseph Brumley, CJ Whitmer, Gary

Munson, Regina Gazelle, Allen Hall and Stephen Bloom.

Guests Present:  Allen Kibble from AIDs Network Arizona

                          Diane Malladin from Arizona Center for the Blind

 

      III.            Minutes from the September Meeting:  Secretary – Joe Kunkel made the motion to accept as published, Gary Munson 2nd.  Minutes were approved by a yes vote.

 

    IV.            Treasurer’s Report:  Treasurer Cris Cringle presented the following:

 

Balance as of 09-30-07

Checking                                 $2,712.02

Savings                                    $   613.53

Less the Travel Fund                 $   474.03                      Total:                $2,851.52

Yard Sale (Fundraiser)                                                                         $   454.47

Pimps and Ho’s (Benefit)                                                                     $   500.00         

Monthly Expenses                                                                                $     00.00

Cash on Hand                                                                                     $3,805.99

Checks Outstanding:               $70.00  ck#1083

                                           $1,300.00  ck#1084

                                               $500.00  ck#1085

Total Balance:                                                                                     $1,935.99

Cris Cringle made the motion to accept the treasurer’s report as read, Michael Gaffney 2nd.  Report was approved by a yes vote.

      V.            Old Business:

 

·         2006-07 Financials – Joe Kunkel presented the Annual Financials for 06-07.  Joe made the motion to approve the financials as read, Don Hilton 2nd.  Approved by a yes vote of the board.

·         IRS 990 Form and Filing Date – Joe Kunkel also reported that the financials have been sent to Tax Accountant Doug Griffore.  Doug filed an extension on behalf of the Corporation from October 15th to January 15th.  Doug will get the IRS filing done early in November since he has all the information.

·         Las Vegas Refund Check for Ad – Cris Cringle was asked to double check if we sent the $65 back to Las Vegas for their ad that didn’t get into Coronation II’s Program.  Cris reported that the check was being sent that week.

·         Macy’s Shop for the Cause – All tickets and money should be turned in today at the General Membership meeting.  The court did really well with only the two weeks we had to sell them.  Joe Kunkel we gather all the information and count the money to report back to the members and give to Cris for deposit on behalf of the court.

 

09-16-07

Board of Directors’ Meeting

Page 2

 

·         Yard Sale – Michael Gaffney reported that the Court Yard Sale held at The Rock on Saturday, September 20th was a nice success.  We raised $500 for the court and our members got rid of items they didn’t use anymore.  This made some customers VERY HAPPY!! 

 

 

 

    VI.            New Business:

 

·         Coronation III – The Crowne Plaza Hotel Contracts – Joe Kunkel will be meeting with Nancy at the Crowne Plaza to finalize the contracts.  Nancy has been very receptive to the idea of exchanging the ball room/salon charges for food and beverage.  Joe will also be asking for an “opt out” clause in case another hotel bids lower in the future and/or before our contract runs out in 2011.

·         ICS Parliament – Steve LaFata reported that we would be voting on the representative from Arizona at the General Membership meeting today.

·         Bylaws  – Joe Kunkel made a motion to accept the Bylaws as written and for the Board to forward to the General Membership. Mark Bohnenkamp 2nd.  Open for discussion.  Emperor Michael Gaffney has a few minor changes/adjustments.  We went through those changes and Joe Kunkel would make the adjustments.  With these changes the Board approved to forward the Bylaws (Revised) onto the General Membership for a vote at the November Court meeting.

·         Policy and Procedure Manual – Joe Kunkel reported since the Bylaws were done we would begin work on the P&P.  Joe is typing up what he has for the manual and has enlisted Justice Prevails to help finish putting the “meat on the bones” so the P&P can be presented at the December General Membership meeting.

·         Annual and Event Sponsorships – Joe Kunkel presented the “new” sponsorship levels and requested help in finishing out the “perks” for some of those levels.  These will appear in the new Policy and Procedure Manual.

·         Jose Honor Awards – Steve LaFata read a letter from Coco LaChine soliciting nominations for the Jose Honors Awards.  Anyone or group may nominate a court member who has given much back to the community and court.  The Awards Dinner will be held in Denver, CO on Friday, April 18, 2008.  Deadline for nominations is November 23, 2007.

 

   VII.            Open Forum:

 

Julie gave us a recap of what has been and will be going on.  We are BUSY PEOPLE!!!

 

 VIII.            Adjournment:

 

Joe Kunkel made the motion, Emperor Michael Gaffney 2nd.  All approved.